Email notification tweaks – your inbox will love us.

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Our customer feedback was that you all wanted the option for simplified updates. We get it, sometimes we just want our emails to get to the point already :). MantisHubs latest release includes some changes to email notifcations that we’ve been looking forward to telling you about.

Now with our latest release, you have further flexibility with the option for either verbose or non-verbose email notifications so you can simplify and streamline your notifications.

For those of you who don’t already know, MantisHub email notifications provide really flexible options for our users.  They can be set depending on the users access level or on a users relation to the issue. You can also turn them on or off for a variety of trigger actions, have different settings for different projects and change the settings for your individual account. Our customers have found this feature really useful for keeping everyone in the know. You can learn all about how to configure your email notifications in our KB article.

In addition to a wide range of setup options, we provide tips and plug-ins tohelp you  troubleshoot your email notifications if needed.

So what have we changed exactly?

1. Non-verbose mode – New note only updates with relevant note ID.

Previously when a note was added to an issue the full issue details were sent out according to your notification settings, now by default email notification for notes being added will only contain the new note and reference the relevant note ID. So your update will no longer include the full issue information including all previous notes.

If you’re un-impressed but this news right now because you loved how we included all the details & notes in the notification, not to worry! You can turn it back on! Whilst non-verbose notifications is the default, you can change your system or individual preferences back to verbose notifications.

2. @mention emails aren’t duplicated 

If a user receives an @mention email notification they will no longer receive  a ‘note added’ notification as well. Now  when a user is @mentioned, the system will withhold the note added email to prevent duplication.

3. Attachment information is included

When an attachment is added to an issue then this is now displayed along with the attachment file name in the notification.

We hope you enjoy these new features we’ve added for you and it perhaps makes your inbox that little bit less cluttered and confusing.

 

Single Sign-on for MantisHub with GitHub and Bitbucket

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Just another way to make your life easier, MantisHub has just rolled out single sign-on support for GitHub and Bitbucket accounts. We know you’ve been waiting for it and now it is a single click away to enable it for all users of your MantisHub!

MantisHub is fast becoming a developers’ best friend. With integrations for IDE, test management, team chat via Slack/Hipchat and now SSO with the most popular code hosting services.

One less password to remember, cause you can now simply head to your MantisHub login page and click on GitHub or Bitbucket to login using these providers.

As well as adding convenience this can also provide extra security. GitHub and Bitbucket support two factor authentication (2FA), so having your users access MantisHub with either of these can deliver even better security for your data. And you’re not potentially re-cycling your passwords from other systems.02As the MantisHub administrator, you would just need to install the “Single sign-on via Auth0” plugin.  For users to be able to login, their email address registered in MantisHub must be also associated with GitHub/Bitbucket accounts as a verified email address.

If you have customer sign-up enabled on your service you can also utilize this for automatic account creation. If there is no email match with the providers account when a user attempts to login using single sign-on, MantisHub will automatically create a new user account with reporter access to your public projects with the providers primary verified email address and same username as the service used to sign-in.

Check out all the details in our KB article.

The Mantis and the Grasshopper – get your voicemails in Mantis

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In the natural world the praying Mantis and the Grasshopper are not mates. In fact a grasshopper better run if it sees the Mantis coming :).

In our world however they are totally compatible. Using the Grasshopper phone service with your MantisHub is a great little plugin you can utilize.

Grasshopper lets you set up one or more phone numbers and extensions for your business. You can have extensions such as 1 for Sales, 2 for support and direct extensions to talk to an individual team member. These extensions forward onto real numbers or to voicemails and the voicemails can be setup to be emailed to an address of your choice.

Now this is where MantisHub comes into play. Couple Grasshoppers ability to email your voicemails with MantisHub Helpdesk for email reporting and you can capture your customer communications as an issue directly into the right project in your bug tracker!

Voicemails are sent with text transcriptions that are plugged into your issue description as well as attaching the recording as an mp3 file.

Read more about this great plugin in our KB article.

 

MantisHub Helpdesk – email reporting reborn

Kinda excited about this one! We’ve now re-invented our hugely popular email reporting functionality and it’s been reborn as our MantisHub Helpdesk!

Customers can email your MantisHub Helpdesk email address to report issues straight into your issue tracker. Your customers will be notified via email when issues are updated with public notes or if the issues are resolved, closed, or re-opened.

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It’s sooo simple to get going.  It’s installed by default so all you need to do is to enable it! All the configurations options are there for you to tailor as you wish or just leave our common sense defaults.

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MantisHub Helpdesk provides you with the following features:

  • Your customers can email in support requests and they will be automatically added to the appropriate MantisHub project.  They don’t need to be registered as users in your MantisHub.
  • Your teams can use MantisHub to manage all their internal and customer reported issues.  No need to work with multiple tools.
  • Teams can interact with customers by adding notes and resolving the issues.
  • Teams can use private notes to collaborate on the issue, without customers receiving notifications about such internal communication.
  • Customers are able to reply to any of the issue related email notifications and their responses will be captured as notes on the issue.

Check out our KB article on how to use MantisHub Helpdesk.

You can also check out the Snippets plugin which is used to create pre-canned responses for those common helpdesk questions.

These 2 features combined can set you on the way to having a integrated software issue tracking and helpdesk support system!

Told you it was exciting :).

Grab your team’s attention with @mentions

MantisHub’s latest update has a few hidden gems. One of our favorites is support for @ mentions to loop in your co-workers or customers into conversations around issues. This will triggering notifications that they are mentioned in issues or associated notes.

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In line with what all the other cool services are doing (twitter, github, etc) you simply type @joe (where ‘joe’ is the username) in an issue summary, description or a note. Joe will be emailed the note with a link to the issue and content where they were referenced, providing context of what they are being asked to respond to.

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The email notifications for mentions has a distinguished subject, so you won’t miss out on items that you need to action.  The feature is also extra useful when mentioning someone that wouldn’t have otherwise even got a notification about your new note or issue.

Great right!?

For @ mentions to work for you team, you should follow these guidelines for usernames:

  • Don’t use email addresses as usernames. Note that if you use a snappy & short username, login with their email address will still work!
  • Don’t use spaces in user names.

More details in our KB article.

Tag, you’re it!

 

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MantisHub have now rolled out some updated to our tags feature. Some of which our customers have asked for!

Tags are useful as another way to categorize your issues and with our latest update now you can:

Add a tag to your issue when reporting it.

  • Instead of going into your issue after creation to add a tag, we’ve now added it to the report an issue page so you can simply attach it at the time of creation

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Tags can be added to your columns on view/print issue pages.

  • tags is now an option when you manage your columns so you can now add it to the fields in your issue that is displayed in the View Issues or Print Issues pages.

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Export Tags via CSV and Excel.

  • since tags are now an option when managing your columns, you can now include these fields in you Excel and CSV exports.

Tags information included in email notifications

  • If you’ve set a tag in your issue it will now appear in your email notifications so everyone is up to date.

Check out our knowledge base for more information on using tags.

Now go ahead and play around with it. Tag! You’re it!

 

Using Toggl for time tracking? It just got better!

 

toggl_logo “Toggl’s time tracker is built for speed and ease of use. Time keeping with Toggl is so simple that you’ll actually use it.”

The folks at Toggl have created a simple and fast time tracking feature. For companies that need to match time spent against issues, projects and users, Toggl makes it super easy to record and report on time spent.

So MantisHub have just rolled out a new integration with Toggl to put this great tool at your fingertips. Simply install the Toggl chrome extension and you can now record your time when working on an issues with just a click.

Select the issue that you’re working on in MantisHub and you’ll see the shiny red button at the top of the page. Click the red button to start the toggl timer and it will create a toggl record automatically populated with your MantisHub issue details!

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Once you’re done, you can stop the timer or just move straight onto your next issue, where you”ll find that shiny red button again. Install the Toggl app for a great way to manage your timer and you can switch between issues here as well.

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Just another example of how the team are working to make your MantisHub experience more productive.

Walking you Through Getting Started

For those of you who have already signed up for a free trial, here’s a tip to get you going.

If you log into your new trial and head to your ‘My View’ page we have a little Getting Started guide for first time users. It covers the steps involved to get projects going and create issues.

If you’re tired of reading and you just want someone to tell you how to do it, we just put together a little walk-through video for you. Go ahead and check it out!

 

 

Email Training Course

We know you’ve probably got a long list of possible issue and bug trackers that you could use and may have already signed up for a bunch of trials. We want to help you out!

Now when you sign up for a our free trial, you’ll automatically be subscribed to our 10 day email training program to walk you through everything you need to know to determine if MantisHub is for you. We’ll cover the basic getting started tasks, our great features and plugins, customization options and much more.  You’ll also have the opportunity to take advantage of our special offers!

We feel priviledged that we made it onto your list and don’t take that for granted. Time is a valuable commodity and we’ve highlighted the great things about MantisHub into 10 bite sized email for you.

If you still have questions, our friendly support team can answer them for you. Just drop us an email at support@mantishub.com

Happy Hunting!

Harnessing the power of MantisHub API

MantisHub provides several possibilities for connecting with other systems.  Whether it is through email reporting, CSV import/export, or through its API.  Among these, the API is the most powerful and automation-friendly way to extend MantisHub.

So if you are a developer, the API will enable you to create great end-to-end scenarios.  Whether it is to auto-create issues for build failures, crashes in production, or sending daily reports based on pre-defined filters.

To make this easier, we have created client libraries that provides an easy way to leverage the API.  We’ve open sourced these libraries and made them available through our github organization.

Since MantisHub API is SOAP based webservice, it is also easy to auto-generate proxy clients for any language using the appropriate language specific tool chain.

So whatever integration or automation scenario you have in mind, checkout out our API.

The possibilities are endless…